A comprehensive HRMS software must have important modules incorporated in it so that human resource management becomes an easy and hassle-free process. Let us go in detail about the various modules and their features.
The recruitment module unburdens the task of HR by automating and managing the recruitment and staffing operations of the enterprise. Tasks like interviewing, scheduling, and tracking can be done easily in a hassle-free way. This includes the following features-
Create and post hiring advertisements on different job boards
Manage and sort resumes
Application tracking system
Easy data entry management
Managing candidate information helps the enterprise to create a talent database and use it when a future vacancy arises.
Employee induction showcases your enterprise culture and you need it to be perfect so that the new employees feel at ease during the initial days at the organization.
The joining module includes the onboarding process so that both the new employee and the staff are familiarized with each other. This feature includes-
Preparation for the candidate inclusion
Employee login and access to the HRMS software
Important details are delivered to the new employee
Digital cross-department introduction
Maintain complete lifecycle of the employee
The leave management module helps to manage leaves of employees so that any confusion is erased and transparency is maintained.
This includes a leave request application and its approval, including the status of leave application. This module is customized as per the company leave policy. The request and approval systems are streamlined. Only the outcome is incorporated in the team calendar of the dashboard. Some of the features are-
Allocation, booking, approval, tracking, and monitoring the absence of employees.
Information on leave balance and time-off
Sorting of leave types as predefined by the company leave policy
Online leave and time-off application and grant status
Automatic calculation of leave balance
Tracking leave history
The Attendance Module facilitates the accurate calculation of working hours thus enabling better timekeeping. With this, timesheet errors are negated and payroll computation becomes easy.
Instant integration of digital attendance readers
Time clock management
Late coming fines, early go policy, extra time bonus.
Information links to payroll and accounting software
Define and manage break rules
Accessible through cellphone
This performance appraisal module contains tools to manage peer, subordinate, customer, manager appraisals and self-appraisals. The manager can amend open appraisals and add new ones. He can view an employee’s appraisal history. He can track and analyze the performance of the team. This module automates the appraisal process and tracks the target completion. The features of this module are-
Performance feedback from all stakeholders
Scheduling of appraisal meetings
Review and feedback management
Individual employee review system
Insight and analysis of employee competence
Setting and managing goals
This module facilitates prioritizing tasks for effective work management of projects. Task sheets can be created, tracked and analyzed. Managers allot day-to-day or timeline tasks to employees. The module will show the status of the task.
Project or board creation as per the task
Configure tasks at different stages
Include employees and timesheet
Manage task allocation
Record task details with time
Analyze the task sheet
Ticket management involves solving customer grievances using advanced reporting functionalities and cross-functional collaboration to create personalized user-experiences. This module follows a step-by-step procedure to resolve the customer query.
Complete ticket tracking management
View request details and history
Advanced search features
Identify and delete unused & outdated queries in bulk.
The employee resignation and termination module make the employee exit process easy and simple. The notice period details will also be included. The off-boarding process of an employee is made systematic through this module. The concerned higher authorities have the right to approve or reject the submitted resignation request.
Resignation submission and approval
Automatic calculation of employee notice periods
No-dues certificate approval from the required departments
The payroll management solution provides for quick and accurate processing of employee salary registers. It is about processing all the financial records of salaries for an employee. Apart from salary details, the payroll management module will include features to manage-
Claim & reimbursement
Loan & advanced salary
Income tax deduction & compliance
Find information regarding statutory reports like PF, professional tax, Form 16B, ESIC, and more.
This includes details about the hierarchy structure of the company including the reporting lines. This module helps you to set up a primary reporting hierarchy in your enterprise that reflects the reporting lines.
Maintain and manage the team hierarchy and reporting lines
Find employees who report to a particular manager
Database management is all about organizing and managing employee information. The database contains employee details, documents, and reports. This management control is given to a selected few.
Maintain and track employee details in a central database
Saves storage space by minimizing duplicate entries and redundancies.
For organizations that work on the shift system, the employee rotation management feature helps in assigning and managing employee rosters for shifts. This module is for better utilization of the workforce and thus to manage manpower and costs efficiently.
Detailed roster plan with an employee list
Manage work time, area of work, pay as per shifts, time of shift.
Forecasting of employee requirements
Assigning shifts and allocating employees to each shift
A learning management module improves productivity by identifying and providing relevant training. This module produces training plans for the employees including the managers. The individual training plans whether in-office or with third parties is managed through this module.
Setting up training schedules like participants, trainers, training plans, timesheets, and calendars.
Integration with performance management module
Manage courses and topics for training
HRMS software is meant to fully automate HR tasks. So do not settle for less when you plan to purchase it. Get a comprehensive HRMS software designed from a good software company so that the returns are worth the money invested in it.
Before we straight away start with the 10 top HRMS benefits, let us know why enterprises need to have it in the first place.
Are you tired of manually managing employee data? Managing employees in an organization is not an easy task. You are sure to agree on it.
The issue is everywhere. Let us not limit it to big organizations. Small organizations make do with manual employee data management. But as the company grows, so does the number of employees. Here, if employee management is not done efficiently there are chances that it will affect productivity and the business suffers.
To ease the task of HR personnel, businesses need to invest in good Human Resource Management System software (HRMS software). This is nothing but organized management of payrolls, attendance, and other day-to-day activities all done through the system without the need for paperwork. In short, it is automated payroll software and the attendance management system all rolled into one.
1. An efficient HRMS software reduces the task of HR personnel.
2. It standardizes processes and reduces paperwork.
3. It speeds up work by saving time, effort, and resources.
4. It gives an insight into employee productivity, employee management, project management, and efficiency of the workplace.
5. It makes employee management easy by automating hiring, payroll, leave, allocation of resources, timeline and training.
6. It makes the employees aware of the company structure, pay details, leave details, and hierarchy.
7. Automating HR tasks reduces human error in entries and task management.
8. Though the initial investment is high for HRMS software, the company recovers the cost soon.
9. HRMS software ensures the protection of employee data.
10. It offers privacy to the management on matters where secrecy is needed like payroll management, performance appraisal, etc.
A comprehensive HRMS software should incorporate all the below system into one package.
The other modules in this are rotational (shift) management, organizational hierarchy, and training and development module.
We have enlisted the 10 top HRMS software benefits. If you are interested in efficient HRMS software for your enterprise, get in touch with us today. See the difference in having an organized HR management today!