13 Must-Have Modules In HRMS Software

Time
12-05-2020
Category :Human Resource

A comprehensive HRMS software must have important modules incorporated in it so that human resource management becomes an easy and hassle-free process. Let us go in detail about the various modules and their features.

13 must-have HRMS software modules are- 

1. Recruitment Module

The recruitment module unburdens the task of HR by automating and managing the recruitment and staffing operations of the enterprise. Tasks like interviewing, scheduling, and tracking can be done easily in a hassle-free way. This includes the following features-

  1. Create and post hiring advertisements on different job boards

  2. Manage and sort resumes

  3. Application tracking system

  4. Easy data entry management

Managing candidate information helps the enterprise to create a talent database and use it when a future vacancy arises.

 

2. Onboarding Module

Employee induction showcases your enterprise culture and you need it to be perfect so that the new employees feel at ease during the initial days at the organization.

The joining module includes the onboarding process so that both the new employee and the staff are familiarized with each other. This feature includes-

  1. Preparation for the candidate inclusion  

  2. Employee login and access to the HRMS software

  3. Important details are delivered to the new employee

  4. Digital cross-department introduction  

  5. Maintain complete lifecycle of the employee

 

3. Leave Management

The leave management module helps to manage leaves of employees so that any confusion is erased and transparency is maintained.  

This includes a leave request application and its approval, including the status of leave application. This module is customized as per the company leave policy. The request and approval systems are streamlined. Only the outcome is incorporated in the team calendar of the dashboard. Some of the features are-

  1. Allocation, booking, approval, tracking, and monitoring the absence of employees.

  2. Information on leave balance and time-off

  3. Sorting of leave types as predefined by the company leave policy

  4. Online leave and time-off application and grant status

  5. Automatic calculation of leave balance

  6. Tracking leave history

 

4. Attendance Management

The Attendance Module facilitates the accurate calculation of working hours thus enabling better timekeeping. With this, timesheet errors are negated and payroll computation becomes easy. 

  1. Instant integration of digital attendance readers

  2. Time clock management

  3. Overtime management

  4. Late coming fines, early go policy, extra time bonus. 

  5. Information links to payroll and accounting software

  6. Define and manage break rules 

  7. Accessible through cellphone   

  8. Geo-tracking attendance

 

5. Performance Appraisal

This performance appraisal module contains tools to manage peer, subordinate, customer, manager appraisals and self-appraisals. The manager can amend open appraisals and add new ones. He can view an employee’s appraisal history. He can track and analyze the performance of the team. This module automates the appraisal process and tracks the target completion. The features of this module are-

  1. Performance feedback from all stakeholders

  2. Scheduling of appraisal meetings

  3. Review and feedback management

  4. Individual employee review system

  5. Insight and analysis of employee competence

  6. Setting and managing goals

 

6. Task Management

This module facilitates prioritizing tasks for effective work management of projects. Task sheets can be created, tracked and analyzed. Managers allot day-to-day or timeline tasks to employees. The module will show the status of the task.

  1. Project or board creation as per the task

  2. Configure tasks at different stages

  3. Include employees and timesheet

  4. Manage task allocation

  5. Record task details with time

  6. Analyze the task sheet

 

7. Ticket Management

Ticket management involves solving customer grievances using advanced reporting functionalities and cross-functional collaboration to create personalized user-experiences. This module follows a step-by-step procedure to resolve the customer query.

  1. Complete ticket tracking management

  2. View request details and history

  3. Advanced search features

  4. Identify and delete unused & outdated queries in bulk.

 

8. Exit Management

The employee resignation and termination module make the employee exit process easy and simple. The notice period details will also be included. The off-boarding process of an employee is made systematic through this module. The concerned higher authorities have the right to approve or reject the submitted resignation request.

  1. Resignation submission and approval  

  2. Automatic calculation of employee notice periods

  3. No-dues certificate approval from the required departments

  4. Salary settlements

 

9. Payroll Management

The payroll management solution provides for quick and accurate processing of employee salary registers. It is about processing all the financial records of salaries for an employee. Apart from salary details, the payroll management module will include features to manage-

  1. Claim & reimbursement

  2. Loan & advanced salary

  3. Income tax deduction & compliance

  4. Find information regarding statutory reports like PF, professional tax, Form 16B, ESIC, and more.

 

10. Organization Hierarchy

This includes details about the hierarchy structure of the company including the reporting lines. This module helps you to set up a primary reporting hierarchy in your enterprise that reflects the reporting lines.

  1. Maintain and manage the team hierarchy and reporting lines

  2. Find employees who report to a particular manager

 

11. Database Management

Database management is all about organizing and managing employee information. The database contains employee details, documents, and reports. This management control is given to a selected few.

  1. Maintain and track employee details in a central database

  2. Saves storage space by minimizing duplicate entries and redundancies.   

 

12. Rotational Management

For organizations that work on the shift system, the employee rotation management feature helps in assigning and managing employee rosters for shifts. This module is for better utilization of the workforce and thus to manage manpower and costs efficiently.

  1. Detailed roster plan with an employee list

  2. Manage work time, area of work, pay as per shifts, time of shift.

  3. Forecasting of employee requirements 

  4. Assigning shifts and allocating employees to each shift

 

13. Training and Development Module

A learning management module improves productivity by identifying and providing relevant training. This module produces training plans for the employees including the managers. The individual training plans whether in-office or with third parties is managed through this module. 

  1. Setting up training schedules like participants, trainers, training plans, timesheets, and calendars. 

  2. Integration with performance management module

  3. Manage courses and topics for training

 

Conclusion

HRMS software is meant to fully automate HR tasks. So do not settle for less when you plan to purchase it. Get a comprehensive HRMS software designed from a good software company so that the returns are worth the money invested in it.

 

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